| |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Please DO NOT include your social security number on any documents submitted. Note: This position is posted on USAJobs, which requires applicants to provide their SSN for registration. However, your SSN will not appear on any of your application material. TITLE, PAY PLAN, SERIES, AND PAY BAND: Administrative Assistant (OA), NB-0303-III This is a permanent position in the competitive service. PROMOTION POTENTIAL WITHOUT FURTHER COMPETITION: None SALARY RANGE: $37,908 - $64,692 per annum The salary range above includes 8% geographic differential pay. OPENING DATE: July 21, 2008 CLOSING DATE: August 15, 2008 ORGANIZATION, DUTY LOCATION, AND NUMBER OF VACANCIES: Office of the Comptroller of the Currency Midsize Bank Supervision-Green Team Chicago District Office Chicago, IL 1 vacancy (This position is in the bargaining unit.) AREA OF CONSIDERATION: Government-wide within the Chicago, IL commuting area. Only candidates with competitive status in the Chicago, IL commuting area will be considered. In accordance with the Veterans Employment Opportunities Act (VEOA) of 1998, veterans who are preference eligibles or who have been separated from the armed forces under honorable conditions after 3 years or more continuous service may apply. You must provide documentation of veterans preference or military service (e.g., SF-15, DD214), if applicable. MAJOR DUTIES: Provides administrative and technical support to the assigned organization. Manages the work flow for the office by prioritizing projects and establishing standard operation procedures. Maintains staff schedules, and prepares a variety of correspondence, charts, and other documents. Ensures all office equipment is in working order. Maintains adequate levels of office supplies; serves as primary timekeeper. Processes Reports of Examination. Maintains tickler and tracking files for a wide variety of issues. Tracks and maintains schedules of assignments and documents time spent in various categories. Maintains, updates, and purges confidential personnel files. Uses computers, various types of software, and automated systems to perform a variety of administrative duties. Creates, maintains, and updates computer-based records and verifies accuracy of data contained in the records. Uses a variety of software to create, edit and print reports, spreadsheets, graphic presentations, and a variety of correspondence. Ensures proper format, spelling, grammar, punctuation, and compliance with agency policies and procedures. Serves as liaison between managers, field office, team, and MIS staffs for administrative reports and/or issues and with meeting facility personnel. Arranges meetings for internal and external groups, inspects potential meeting sites, and finalizes details with vendors. Communicates and coordinates with bankers any special information requests. Coordinates and administers recruiting and hiring initiatives, schedules interviews and tests, and drafts correspondence for manager's signature. Participates in task forces and with special projects. QUALIFICATION REQUIREMENTS: This position requires one year of specialized experience equivalent to the next lower pay band, NB-II. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position and is typically in or related to the work of the position to be filled. Specialized experience is evidenced by performing a variety of progressively responsible administrative and/or clerical duties such as composing correspondence; entering data into automated systems, e.g., databases, and extracting reports; and establishing and maintaining office files. Applicants who meet the minimum qualification requirements within 60 calendar days after the closing date of this announcement are eligible and encouraged to apply. KNOWLEDGE, SKILLS AND ABILITIES: 1. Skill in using computer software such as Microsoft Office (Word, Outlook, Excel) to perform a variety of office administration duties. 2. Skill in answering phones and taking and forwarding messages. 3. Skill in establishing and maintaining effective working relationships and tactful interaction with all levels and types of people. 4. Skill in establishing and maintaining office filing, mail, inventory, and database systems. 5. Ability to independently compose routine correspondence in accordance with established grammatical principles. BASIS FOR RATING: Qualified applicants will be rated and ranked based on the extent and quality of their total background as it relates to the requirements of the position to be filled. Applicants should provide information describing on how they meet Selective Placement Factors, if applicable, and Knowledge, Skills, and Abilities (KSAs) in a supplemental narrative statement. Applicants should describe experience, education, training, and other activities that reflect possession of these factors. Failure to submit this information may negatively affect your rating for this position. All answers provided must be substantiated by your resume. OTHER INFORMATION: The Comptroller of the Currency provides the following benefits: *401(k) Program *Thrift Savings Program *Free Dental and Vision Insurance *Free Long-Term Disability *Work Life Programs *Free Business Travel Insurance *Federal Employees’ Health Benefits Program *Federal Employees’ Group Life Insurance Program *OCC Group Life Insurance Program *Domestic Partner Benefits *401(k) Program (for appointments of one year) *Work Life Programs All qualified applicants will receive appropriate consideration without regard to non-merit factors such as race, color, religion, sex, national origin, marital status, age, politics, disability, or sexual orientation that do not relate to successful performance of the duties of this position. To request information and application forms, hearing impaired applicants may use TDD (202) 874-5642. OCC provides reasonable accommodation to individuals with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis. HOW TO APPLY: Applications must be received in the HR Service Center by the closing date of the announcement. You may apply by fax, mail, or e-mail (using Word or PDF formats only). Receipt of applications will be acknowledged. Applicants’ qualifications will be evaluated solely on the information submitted in their applications. Failure to submit all of the items listed below may result in you not receiving full consideration. All application materials become the property of the Office of the Comptroller of the Currency and will not be returned. The OCC utilizes a variety of methods to evaluate the qualifications of applicants. The most commonly used methods include, but are not limited to, rating and ranking by a Human Resources Specialist, use of a rating panel, or use of an automated applicant system such as Career Connector. Persons with disabilities, disabled veterans, VRA, and others eligible for a noncompetitive appointment under a special appointing authority must clearly indicate eligibility on their application and provide supporting documentation. Failure to provide proof of eligibility will result in you not receiving full consideration. 1. Resume; OF-612, Optional Application for Federal Employment; or other written application format of your choice. The OF-612 is available on the Office of Personnel Management’s electronic forms website at www.opm.gov/forms/. Be sure to provide all of the information requested below: - Job announcement number, title, series, grade and location for which you are applying - Country of citizenship - If ever employed by the federal government, show the highest federal civilian grade held, job series, and dates of employment in grade - Education - Work experience including dates of employment, employer’s name, address and phone number - Other relevant qualifications 2. A supplemental statement describing how you meet the selective placement factor(s), if applicable, and Knowledge, Skills, and Abilities (KSAs). 3. Copy of most recent performance appraisal, if available. 4. Information on any relevant industry certifications including the type of certification, when you obtained or expect to obtain the certification, and a description of how it will benefit you in performing this job. 5. All federal employees must submit a copy of their most recent Notification of Personnel Action (Standard Form 50) showing tenure group and promotion potential (if any). CTAP AND ICTAP APPLICANTS Career Transition Assistance Plan (CTAP) applicants and Interagency Career Transition Assistant Plan (ICTAP) applicants must provide proof of eligibility, such as a copy of their specific RIF notice of separation, Notification of Personnel Action (SF-50) showing the RIF separation, or Certification of Expected Separation. Applicants may also be asked for documentation from their HR office reflecting the promotion potential of their most recent federal position. Selection priority will be given to eligible, well-qualified ICTAP/CTAP applicants. Well-qualified employees are eligible employees who (i) meet the basic qualification standards and eligibility requirements for the position, including any medical qualifications, suitability, and minimum educational and experience requirements for the position; (ii) meet all selective placement factors, where applicable, and are rated above the minimum level on all quality ranking factors (KSAs); (iii) are physically qualified, with reasonable accommodation where appropriate, to perform the essential duties of the position; (iv) meet any special qualifying condition(s) that OPM has approved for the position; and (v) are able to satisfactorily perform the duties of the position You have three methods for submitting your application: 1. E-mail to: Sheila.hayes@occ.treas.gov; OR 2. Fax to 301-433-7175 (Sheila Hayes’ desktop fax); OR 3. Mail to the address listed below: Comptroller of the Currency HR Service Center 1225 17th Street, Suite 475 Denver, CO 80202 ATTN: Sheila Hayes For more information, you may contact Sheila Hayes at 720-475-7541, or you may submit questions to Careers@occ.treas.gov. OCC IS AN EQUAL OPPORTUNITY EMPLOYER
| |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
