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VACANCY ANNOUNCEMENT NUMBER: MP-DSC-SO-08-055 Please DO NOT include your social security number on any documents submitted. TITLE, PAY PLAN, SERIES, AND PAY BAND: Secretary, NB-0318-IV This is a permanent position in the competitive service. PROMOTION POTENTIAL WITHOUT FURTHER COMPETITION: None. SALARY RANGE: $45,011 to $83,636 per year The salary range above includes 3% geographic differential pay. OPENING DATE: July 24, 2008 CLOSING DATE: August 21, 2008 ORGANIZATION, DUTY LOCATION, AND NUMBER OF VACANCIES: Office of the Comptroller of the Currency Southern District Dallas District Office Dallas, TX - 1 vacancy (This position is not in the bargaining unit.) RELOCATION: Relocation will be provided to selectees in accordance with OCC’s relocation policy. Free real estate information on job locations is available to OCC employees by calling OCC’s relocation management firm at 1-877-332-7356. AREA OF CONSIDERATION: OCC-Wide and Government Wide within the Dallas, Texas commuting area. Only candidates with competitive status will be considered. MAJOR DUTIES: Serves as an office manager, ensuring efficiency in the administration of office policies, practices, and procedures and operational functions for the Deputy Comptroller. Recommends changes and fosters a spirit of teamwork and mutual support. Serves as liaison between executives and staff members, providing or requesting feedback on policies, programs, projects, and problems through effective communications and interpersonal relationships. Schedules appointments, meetings, conferences, and briefings with complete authority for commitment of time and using independent judgement and knowledge of the executive's goals, objectives and priorities. Receives visitors, prepares executives for meetings, and summarizes follow-up actions. Also arranges for special and recurring meetings with district and Washington office executives and staff, developing agendas and background files, and arranging for transportation, meeting and living facilities, audio-visual equipment, and meals. Screens all calls, answering general administrative questions and referring complex and sensitive technical and policy related questions to the appropriate executive or staff member. Tracks travel and time and attendance data for District Deputy Comptroller and staff and documents hours worked, leave, project codes, and travel activities. Coordinates travel arrangements, and prepares travel vouchers. Uses personal computer to compose a variety of narrative and statistical reports, letters, and memoranda for personal signature or for signature of the executive. QUALIFICATION REQUIREMENTS: This position requires one year of specialized experience equivalent to the next lower pay band, NB-III. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position and is typically in or related to the work of the position to be filled. KNOWLEDGE, SKILLS AND ABILITIES: 1. Knowledge of microcomputers PC’s and skill using various application software packages such as Windows 95 (or better), MS Word, Excel, Power Point, or similar packages. 2. Ability to gather, analyze data, and prepare reports. 3. Skill in oral communications. 4. Ability to communicate in writing. (Includes reviewing for grammar, content, format, and spelling). 5. Ability to organize the workflow of an office, ensuring incoming correspondence, assignments, and information requests are properly tracked and referred. BASIS FOR RATING: Qualified applicants will be rated and ranked based on the extent and quality of their total background as it relates to the requirements of the position to be filled. Applicants should provide information on how they meet Selective Placement Factors, if applicable, and KSAs in a supplemental narrative statement. Applicants should describe experience, education, training, and other activities that reflect possession of these factors. Failure to submit this information may negatively affect your rating for this position. All answers provided must be substantiated by your resume. OTHER INFORMATION: All qualified applicants will receive appropriate consideration without regard to non-merit factors such as race, color, religion, sex, national origin, marital status, age, politics, disability, or sexual orientation that do not relate to successful performance of the duties of this position. To request information and application forms, hearing impaired applicants may use TDD # (202) 874-5642. OCC provides reasonable accommodation to individuals with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis. HOW TO APPLY: Applications must be received in the Human Resources Office by the closing date of the announcement. You may apply by fax, mail, or e-mail (using Word or PDF formats only). Receipt of applications will be acknowledged. Applicants’ qualifications will be evaluated solely on the information submitted in their applications. Failure to submit all of the items listed below may result in you not receiving full consideration. All application materials become the property of the Office of the Comptroller of the Currency and will not be returned. The OCC utilizes a variety of methods to evaluate the qualifications of applicants. The most commonly used methods include, but are not limited to, rating and ranking by a Human Resources Specialist, use of a rating panel, or use of an automated applicant system such as Career Connector. 1. Resume; or OF-612, Optional Application for Federal Employment; or other written application format of your choice. The OF-612 is available on the Office of Personnel Management’s electronic forms website at www.opm.gov/forms/. Be sure to provide all of the information requested below:
- OCC employee identification number (for OCC employees only) - Country of citizenship - If ever employed by the federal government, show the highest federal civilian grade held, job series, and dates of employment in grade - Education - Work experience including dates of employment, employer’s name, address and phone number - Other relevant qualifications 2. A supplemental statement describing how you meet the selective placement factor(s), if applicable, and Knowledge, Skills, and Abilities (KSAs). 3. Copy of most recent performance appraisal, if available. You have three methods for submitting your application: 1. E-mail to “patricia.ortiz@occ.treas.gov - Must Include announcement number in Subject Line - MP-DSC-SO-08-055” OR; 2. Fax to “720-475-7576” OR; 3. Mail to the following address listed below: Human Resources Service Center 1225 17th Street Denver, CO 80202 Attn: MP-DSC-SO-08-055 For more information, you may contact Trish Ortiz at 720-475-7565, or you may submit questions to Careers@occ.treas.gov. (Do not submit documents directly to this contact person or mailbox.) OCC IS AN EQUAL OPPORTUNITY EMPLOYER
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